Royal Canadian Mounted Police
Veterans' Association

 Minutes - Annual Board Of Directors' Meeting
Winnipeg, Manitoba - June 6, 2008

1. Call to Order by National President Rick Morris at 08:00hrs.
2.  Mace paraded in by Sgt at Arms George Frame.
3. Reading of Notice of Meeting by National Secretary Bill Maxwell
4. Welcoming Remarks by National President Rick Morris.

1. Explanation of voting procedures at Board Meeting;
2. Introduction of Delegates, Governors and National Executive by National President;
3. Host Division  welcoming remarks and housekeeping on behalf of  Winnipeg Division;

(e)       Confirmation of Minutes of Previous Meeting (Secretary):   
Motion by National Secretary Bill Maxwell, Seconded by Director        Hoban that the 2007 Minutes be adopted. Carried.

(f)         Report of unfinished business from 2007 Board Meeting
             (Secretary):  All matters raised in 2007 minutes are concluded with exception of the Manitoba resolution from 2006 on the PSHCP.   Correspondence was prepared by the Executive Director to Treasury Board requesting follow up on this issue and he will continue to monitor. General discussion followed.

(g)        New Business:
            (i) Treasurer: Acceptance of Financial Statement: Motion by John Religa, seconded by Nick Shaigec that the Financial Statement as presented be accepted.  Carried.
            (ii) Treasurer:  Per Capita Dues:  Motion by John Religa, seconded by Dave LeBlanc that the per capita dues for 2009 be set at $22.00 (no change from 2008).  Carried.
            (iii) Treasurer: 2009 General (Operating Fund): Motion by John Religa, seconded by Tim Hoban that the 2009 General (Operating) Fund be accepted.  Carried.

1. Treasurer:  Payment made of all accounts during FY 2009:  Motion by John Religa, seconded by Doug Langevin that payment be made of all accounts during FY 2009.  Carried.
2. Treasurer:  Appointment of Auditor:  Motion by John Religa, seconded by Bill Maxwell that J.A.R. Roy be appointed as Auditor for 2008 at a cost of $300.  Carried.
3. Treasurer:  Quarterly Financial Statement: Motion by John Religa, seconded by NB Division, that the Quarterly Financial Statement be accepted.  Carried.

1. MOTIONS:

Dale Lively introduced a motion to withdraw Resolutions 11 and 12 which had been tabled from the AGM 2007.  He explained that the content of these resolutions have been amended and will be introduced under Resolution #4 at this AGM 2008. AGREED.

(viii)  RESOLUTIONS:
            1.  Members Who Had Pensionable Services in the RCMP Transitioned into CSIS: Vancouver Division: Correspondence was received from the RCMP, Chief Human Resources Officer confirming that all entitlements including pins and ID Cards would be assured for all eligible members who transitioned into CSIS.  As a result of this, Vancouver Division advised that the resolution would be withdrawn.
           
2. A National RCMP Grave Inspection and Maintenance Program: Vancouver Division:
General discussion on this resolution provided a consensus that there are many Association Divisions involved in various initiatives in their area and would prefer that any inspection and maintenance program be kept at the local (divisional) level and dealing with their respective Commanding Officers.  There was general concern that what works well at the Division level might not have the capacity to operate as a National program. Ottawa Division has established a data base for grave sites in the National Capital Region (operated by Joe Healy) and this could be expanded to capture data from other Divisions as well.  There was general agreement that this resolution (for a national program) would be defeated.  Divisions will advise the National Secretary as to the process followed in their Division.

3.  Change of Fiscal Year: National Executive Committee:  John Religa provided an overview of this resolution which is required to change the fiscal year of the Association to the 1st day of July commencing 1st of July, 2008 and annually thereafter.  Carried.

4.  Change to the Board of Directors:  National Executive Committee:  Dale Lively explained the rationale behind this resolution was to eliminate the National Executive Committee and return all management responsibilities to the Board of Directors, leaving only one level of management in the Association.  Division Presidents who formerly served as Vice Presidents of the Board of Directors will now form the National Council along with the members of the Board of Directors.  General discussion followed and the consensus was that this was that this was a positive move in the governance of the Association.  Carried.

5.  Changes to the Constitution and By-laws: National Executive Committee:  Dale Lively explained that this was a housekeeping resolution required if the above-noted resolution on the Board of Directors was approved. 
Carried. 

(h)         Policy Discussions:  NONE
                                
(i)    Good of the Association:
          i)  National Website:  Bill Maxwell, National Secretary provided an                                      
overview of the national website and encouraged all Divisions to use the site and provide input into the kind of information contained on it. He advised that a “members only” site was being worked on.  Bryan Neville is the webmaster and Maxwell thanked Neville for his efforts.  There would be continued improvements on the site and Maxwell acknowledged the good work of Jim Forsyth and Jack White and their sites.

ii) General Insurance:  Cal Small provided an overview concerning general insurance and the requirement for Divisions to be covered for special events such as BBQ’s and Golf Tournaments.  The risk for these events has to be assessed and Divisions should be aware.  There was general discussion and it was agreed that Small would send a notice on this out to all Divisions. 
  

1. AGM’s:  Question from the floor concerning the requirement to have an annual general meeting every year in view of the age of Association members and the cost of travel to various locations across Canada.  The National Secretary advised that this will be discussed at the upcoming Board of Directors Meeting (NEC) and Division input will be requested.
2. Group Life Insurance:  There was general discussion on the policy for Group Life Insurance when a member dies and the spouse is required to pay much higher premiums for coverage. Call Small advised that the service provider will provide whatever coverage is decided but that there is a significant cost factor to be considered.

(j)      Adjournment;

          (i)      Closing Remarks (National President):  President Morris
                          thanked everyone in attendance for their positive participation in discussions today and look forward to similar participation tomorrow at the AGM.

1. Motion to Adjourn:  John Religa seconded by Tim Hoban.    Carried.
2. MACE paraded out by Sgt at Arms George Frame.

              
W.E. (Bill) Maxwell                                                        
National Secretary                                                    
2008.07.28